A. Ray Olpin University Union

Room rental fees will be assessed if reservations for chargeable rooms are not canceled at least 30 days prior to the event. Cancellation fees are the equivalent to the room rental cost. After an event, additional fees may be assessed due to excessive cleanup, damage, or out-of-pocket expenses. If the event requires changes to the setup 24 hours prior to the event, a fee of $100 or more will be assessed. Reservations and services provided in the University Union to persons other than members of the campus community are in compliance with the Board of Regents R-555 section 3.2 and section 4.3.

* University Dining Services (581-7256) is the exclusive caterer for the UNION. Off-campus, food is not allowed in meeting rooms. Union policies are available on our website: www.union.utah.edu.

** Gardner Commons – No food is allowed in General Purpose Classrooms, except for 2900, 2950, and the Siciliano Auditorium. The University of Utah is a tobacco-free campus. Learn more: https://attheu.utah.edu/facultystaff/tobacco-free-campus/

*** The A. Ray Olpin Union is not responsible for the views expressed in event communication or during an event at the A. Ray Olpin Union nor should the opinions expressed in event communication or during any events be understood to be the views of the A. Ray Olpin Union or the University of Utah.

**** Advertising, marketing, and communication about reservations at the A. Ray Olpin University Union must adhere to the following procedures.

• The author or sponsor must be clearly identified in the material.
• The content of the material must not imply that the event is sponsored by or affiliated with the A. Ray Olpin University Union or the University of Utah without permission.
• The posting cannot use University of Utah trademarks without permission.
• The posting’s subject matter must be speech protected by the First Amendment.

The USER Organization agrees to defend, indemnify and hold harmless the University of Utah, its officers, and employees harmless from any and all claims, losses, costs (including attorney’s fees), and any other liability because of injury to persons or property arising as a result of or in connection with the USER Organization’s use of the facilities provided under this agreement (including, without limiting the generality of the foregoing, any injury to participating individuals or to the USER Organization’s agents, guests, invitees, volunteers, performers, employees, or sub-contractors, except to the extent such claims, losses, costs, and other liability result solely from negligent acts or omissions of the University of Utah.

***** Acceptance of this e-mail reservation attachment confirms that you have read, understand, and agree to all policies governing the use of this facility. Furthermore, you agree that you will assume complete responsibility for individuals involved with the USER Organization. The University Union reserves the right to require a signature accepting these terms prior to the start of the event, if necessary.