A. Ray Olpin University Union

The University of Utah

A photo of the analog clock face on the outside of the Union building.

Job Opportunities

Assistant Events and Accounting Coordinator

Assistant Events & Accounting Coordinator Application

Application Deadline: May 26th, 11:45pm
  • Please read through the following details about the Assistant Events & Accounting Coordinator Responsibilities


    The A. Ray Olpin University Union is hiring an Assistant Events & Accounting Coordinator. This role will provide the A. Ray Olpin University Union team a variety of services, including the scheduling of reservations. Preparing, coordinating and implementing all arrangements for the Union and Gardner Commons’ events and meetings. Process credit card payments and prepare daily income deposits.

    Job Duties:

    • Receive telephone, in-person, and online requests for reservations and makes appropriate arrangements
    • Inspect building and all room setups each morning and throughout the day to ensure that cleaning and setup has been completed prior to events
    • Prepare daily reservation confirmations sheets and attends daily setup meetings, if possible
    • Become familiar with setups, takedowns, audiovisual, and all Union and Gardner Commons equipment
    • Assist crew as needed with setups, takedowns, trash, tables, chairs, linens, etc
    • Process all credit card payment transactions for Union Accounting. 
    • Prepare daily deposits and turn in to University of Utah Income Accounting
    • Stock and collect money from ladies vending in the Union and Gardner Commons
    • Coordinate and help facilitate special projects as needed
    • Other miscellaneous tasks as assigned

    This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job.

    Expectations:

    • Excellent time management skills, reliable, eager to learn, self-motivated, and autonomous
    • Excellent customer service, extreme attention to detail, excellent memory, and problem-solving skills
    • Patient, flexible, and a positive attitude

    Job Details
    Pay: $10/hr
    FREE textbook rental each semester!
    Part-time position up to 20hrs/week
    Must be a full-time University of Utah student

    Work Environment and Level of Frequency typically required
    Nearly Continuously: Office environment.

    Often: Assisting with event setups, takedowns, trash, tables, chairs, linen, etc.

    Physical Requirements and Level of Frequency that may be required
    Nearly Continuously: Sitting, hearing, listening, talking.

    Often: Repetitive hand motion (such as typing), walking, bending, reaching overhead, lifting up to 10 – 30 lb equipment

  • Application Questions

    Please answer the following questions to the best of your ability.
  • We are looking for students with at least two more years left at the University.
  • Please describe your reasons for wanting to work with the Reservations and Accounting Team at the A. Ray Olpin University Union.
  • Personal Information

  • University ID #
  • Please enter a number from 0.0 to 5.0.
  • Reference Letters and Resume

  • Please attach a resume that includes the following:
    • Related employment.
    • Any leadership experiences
    • Any community service.
    • Honors, awards, and achievements.
    • Other information you feel will be useful to the selection committee.
    Accepted file types: pdf, doc, docx.
  • Not required but please attach any references letters from previous or current employers, advisors, or professional relationships that speak to your:
    • Related employment experience
    • Work ethic
    • Other information you feel will be useful to the selection committee
    Drop files here or
    Accepted file types: pdf, doc, docx.

Services Desk Application

Services Desk Application

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  • Please read through the following details about Services Desk Responsiblities


    Job Duties: As the Customer Service and Information Specialist for both the Union and Carolyn and Kem Gardner Commons buildings, you will be providing guest services to students, staff, faculty, and guests. Duties include collection and distribution of accurate campus, city, and building information regarding events, directions, and ticket sales. Other tasks include the use of office equipment and upkeep of the desk. Completes other projects and duties as assigned. Attends mandatory monthly staff meetings and annual Union staff training programs.

    Candidate must demonstrate effective judgment, communication, multi-tasking, and troubleshooting skills to identify and solve problems while performing various office and cashiering tasks. As this individual is often the first contact for visitors both in person and on the telephone, he/she must be able to multitask efficiently, respond well in difficult or hazardous situations, while positively representing the University. Flexible schedules and paid training.

    Minimum Requirements: Commitment to excellent customer service, telephone etiquette/skills, basic organization, self-motivation, effective communication and listening skills. Must be able to interact with guests at various locations around the counter and do moderate lifting (10-25 lbs).

    Preferences: Previous cashiering and ticket sales experience, flexibility in schedule, work-study or current student at the University of Utah.

    Salary: $8.00

    FREE textbook rental each semester!
  • Application Questions

    Please answer the following questions to the best of your ability.
  • Please describe any previous customer service experience you have had.
  • Please describe your reasons for wanting to work at the Services Desk.
  • Please list the hours during the day you are available to work during the Spring 2019 semester.
  • Please list the hours during the day you are available to work during the Summer 2019 semester.
  • Please attach a screenshot of your spring class schedule.
    Accepted file types: jpg, gif, png, pdf.
  • Personal Information

  • University ID #
  • Please enter a number from 0.0 to 5.0.
  • Reference Letters and Resume

  • Please attach a resume that includes the following:
    • Related employment.
    • Any leadership experiences
    • Any community service.
    • Honors, awards, and achievements.
    • Other information you feel will be useful to the selection committee.

Building Manager Application

Building Manager Application

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  • Please read through the following details about Building Manager Responsiblities


    Position Description

    Morning & Night Building Manager shifts are available. Building managers are the jack-of-all-trades for the Union building and handle many different situations. Every day there will be the usual procedure but also a variety of different problems to solve or tasks to undertake. Building managers need to have excellent time management, be efficient and productive workers, and have the ability to multitask.

    Managers have a great number of responsibilities and privileges; they are entrusted to be model employees and represent the A. Ray Olpin University Union building. If accepted for this position, you will also be responsible for caring out the tasks of the building manager. We normally work on our own during a typical shift but we work together as a team during some events including Crimson Nights, Redfest, and Grand Kerfuffle.

    General Manager Responsibilities Include:
    • Security of the building and its employees, visitors, & students. Working with the security cameras and walking through the building to ensure all is going well.
    • Opening or closing the building (depending on shift)
    • Event management and setups including assisting the setup crew with putting up equipment or furniture for an event as well as cleaning up after events.
    • AV set up including but not limited to projectors, speakers, and microphones.
    • Customer service including answering questions, assisting events with AV help or concerns
    • Responsible for maintaining the building safety including carrying out emergency procedures during fire alarms, earthquakes, etc.

    Dress Code:
    • Khaki, black, or gray work slacks (no jeans or shorts permitted)
    • Look professional and clean
    • Union provided work shirts are required
    • Close toed and heeled shoes

    Training Description

    Training will require a newly hired manager to clock in during different shifts and work with as many different managers as possible. Night, morning and weekend shifts are required for training. During training you will go over how to use the speakers, sound mixers, and equipment; learn how to properly set them up and put them away. Also, you will learn projectors and computer set up.

    Managers handle different tasks that cannot always be foreseen and therefore covered by training. It is up to the manager on shift to problem solve and handle many different situations but the training will help prepare you.

    Hours of Work

    Work 20 hr. per week. Typical hours include:
    • 8am-3pm Monday-Thursday (Morning Shift)
    • 3pm-11pm Monday-Thursday (Night Shift)
    • 8am-4pm Friday-Saturday (Morning Shift)
    • 4pm-12am Friday-Saturday (Night Shift)
    • 11am-4pm Sunday (Morning Shift)
    • 4pm-9pm Sunday (Night Shift)
    • Weekly Required Meeting (TBT)

    You will have two-three of these shifts as your normal scheduled shifts after training.

    During manager training you will work with every manager on different shifts to gain knowledge and understand the procedures and methods of the job.

    Position Amenities

    • Free rental books from the Campus Store via the Union for Fall & Spring Semesters
    • Pay starts at $9.50 with a raise after your 90 day work probation period
    • Get paid every 7th and 22nd of each month

    Position Requirements

    • This is a University of Utah student job; you are required to be a current enrolled University of Utah student.
    • Resume and filled out application required for interview
    • Able to lift speakers and equipment that weighs around 20-50 lbs
    • Must be an efficient and productive worker with an ability to react quickly under pressure
    • AV background not required but favorable especially in Sound and Speaker systems
    • Working cellphone that you can be contacted on

Crimson Commons Desk Application

Crimson Commons Recreation Desk Application

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  • Please read through the following details about Crimson Commons Recreation Desk Responsiblities


    Shifts: Part-time (15-20 hours/week)
    Must be able to work nights and weekends

    Job Duties: Interacts as a customer service and operations specialist for the Union by providing guest services to students, staff, faculty, and guests. Duties include checking in customers to bowl, shoot pool, and/or game in the VR Gaming Center. It is imperative to provide the best customer service. Other duties include daily operations such as opening, mid, and closing procedures; handling cash reporting sheets; handling forms of payment such as cash, credit cards, campus orders, etc; working with large crowds during house rentals or busy weekend evenings; scheduling reservations, and working on pinsetters when necessary. Completes other duties as assigned and attends mandatory monthly staff meetings and annual Union staff training programs. As this individual is often the first contact for visitors both in person and on the telephone, he/she must be able to multitask efficiently, respond well to chaotic situations, while positively representing the University.

    This is a student position. It requires working with people in a helpful and friendly manner. You must be accurate with numbers and detail-oriented in handling financial transactions. It is also required of you to have the ability to work effectively in a team setting, under the pressure of deadlines, schedules, and varying traffic flow.

    Minimum Requirements: Commitment to excellent customer service, telephone etiquette/skills, organization skills, self-motivated, effective communication and listening skills, punctual, and reliable.

    Preferences: Previous cashing experience, previous experience in working at a bowling alley, flexibility in schedule, work-study, and/or current student at the University of Utah.

    Able to work 1 to 2 morning shifts M-F. (7:00 A.M. to 1:00 P.M.)

    Salary: $8.00

    FREE textbook rental each semester!
  • Application Questions

    Please answer the following questions to the best of your ability.
  • Please describe any previous customer service experience you have had.
  • Please describe your reasons for wanting to work at the Crimson Commons Recreation Desk.
  • Please list the hours during the day you are available to work during the Spring 2019 semester.
  • Please list the hours during the day you are available to work during the Summer 2019 semester.
  • Please attach a screenshot of your spring class schedule.
    Accepted file types: jpg, gif, png, pdf.
  • Personal Information

  • University ID #
  • Please enter a number from 0.0 to 5.0.
  • Reference Letters and Resume

  • Please attach a resume that includes the following:
    • Related employment.
    • Any leadership experiences
    • Any community service.
    • Honors, awards, and achievements.
    • Other information you feel will be useful to the selection committee.