A. Ray Olpin Student Union

The University of Utah

A photo of people sitting at tables in the Union Ballroom.

Fast Facts and Policies

We’re Here to Help You

The Union Reservations staff is available 8:00 a.m. to 5:00 p.m. Monday through Friday. After hours and on weekends, a Union Student Manager is always on duty to assist you.

Food and Beverage Service

Meals and refreshments served in the Union must be ordered through the University of Utah Catering and Dining Services.

Please call Union Reservations at 801-581-7251 for more information about alcoholic beverages, which can be served at events reserved in the Union’s Crimson View and Lounge rooms with a few restrictions.

Dining Services can be reached at 801-581-7256 or on their website at dineoncampus.com/utah.

Equipment and Setup

Room setups are coordinated through the Reservations Department. Within the limits explained on the rooms and rates page, use of equipment and furnishings is without charge. Additional equipment rented from third party suppliers and sub-contracted personnel charges will be billed to the reserving group. Free Wi-fi is available throughout the building.

Decorations, Signs, and Banners

Discuss ideas with the Reservations staff as additional cleaning costs may be charged. Decorations and banners must be removed immediately following an event. The Union is not responsible for loss of any materials left in the building.

Parking

Spaces are available in the visitor parking lot east of the Union. You may purchase coupon code validations for a slight discount from Union Reservations for attendees to attend your event, please call for current prices.

Solicitations and Information Tables

Advertising tables are placed in designated areas. A specific guideline detailing the Union’s solicitation policy is available in our Reservation Policy.

Event Security

The Union reserves the right to require security personnel be present for events in the Union. When required, the Reservations Department will arrange officers through University Public Safety. All charges are billed to the sponsoring group as part of the event cost.

Extended Building Hours

Approval is subject to staff availability and additional fees and operating costs will be charged to the group making the request.

Billing

University organizations and departments with the ability to pay with a campus order will be invoiced and are expected to pay upon receipt of invoice. All other groups, individuals, and non university organizations must pay in advance of the event. Groups which default on payment will pay for future services in advance of the event.

No Show and Cancellations

Groups failing to cancel a room reservation at least 30 days prior to the scheduled event for the Ballroom and Saltair Room and 7 days for other facilities will be assessed the room rental fee. Failure to cancel a room reservation may result in the loss of scheduling privileges.

Union Policies

Consumption of alcohol, gambling (including raffles and lotteries), and smoking in University facilities are not permitted on the University of Utah campus. All events in the Union must adhere to these policies. The Union is not responsible for any lost, stolen, or damaged property belonging to users of the facilities. In some instances, proof of liability insurance is necessary for groups using the Union. The University of Utah seeks to provide equal access to programs, services, and activities for people with disabilities. Reasonable prior notice is needed to arrange for accommodations.


For detailed policies, download our Facilities Use Policy.